Ensuring the PIs name and contact information are on the project will serve as proof of project anddata ownership in case of staff turnover. If different respondents will complete the other surveys, then a separate project should probably be used for each group of respondents. @HIDDEN -- Hides the question/field on the survey page, the data entry form, and in the REDCap mobile app. For more details about how to use this module in your project check, The REDCap 9.5.5 upgrade brought many new features, including, For an in-depth look at more features of the 9.5.5 upgrade, check out the, As part of the REDCap 9.5.5 Upgrade in February 2020, Tufts CTSI has enabled the, For more details about the Mobile App, what its for, and how to use it, please, Do you want to personalize your project for the study team as well as for the participants? Here are some steps to help you troubleshoot. Action Tag Spotlight @MAXCHECKED: The field type Checkboxes (Multiple Answers) is a very commonly used field type in REDCap projects for obtaining multiple answers to a single question. For each function we will show how the function could be used to support our sample registry. REDCap uses data collection instruments called forms as containers to structure data; each item on a form is a field. @HIDECHOICE -- Hides one or more choices of a multiple choice field. While REDCap does have a QR code feature, we recommend that you don't use it as it requires participants to download a special app. Using Send-It, you can upload and send files, including existing project documents, that are too large for email attachments or that contain sensitive data to multiple recipients. If you are the project owner, you can lock records of your data so no one else can edit them. Best Practice: Make sure to specify your projects type under Project Settings on the Project Setup page. Would you like to include instructional videos or add explanations to questions to enhance participant experience? Renaming/re-numbering an e xisting record . This can be used to collect information on a periodic basis for example, you can send out an Alert to participants on a daily basis that includes the [survey-queue-url] smart variable, which will take them to the survey queue to fill it out. See tutorial 7: Surveys for more information. We recommend as a best practice that you use @NOW. Auto-validation allows fields to be verified by trusted biomedical ontologies. Think of a form as a data collection tool used to capture data elements. Tooltips appear as small, circular i symbols in Data Entry Forms and Surveys that when clicked, reveal additional information to the user. Always keep a copy of your most recent data dictionary, and save the project and the data before making significant changes! Surveys can be enabled at any time in development mode. You can apply multiple action tags to the same variable. Action Tag Spotlight @FIELD-NOTES-DISPLAY: This action tag allows for additional customization of the Field Note box within the field editor of a REDCap project. Figure 5 shows we have seven instances of Labs for the Record. Within the survey you can set up a descriptive field labeled Survey Elapsed Time. First, look on the Project Setup tab. [record . This allows for quick identification of target subjects, outliers, or potential erroneous data. This permits for easier participant tracking, workflow processes, and error identification. [aggregate-min: fields: parameters]: The minimum value of a field across all records in a project. FRSL hides unneeded forms for a specific record on the list of Data Collection Instruments due at each event, and grays out the colored buttons for the unneeded forms on the Record Status Dashboard and the Record Home Page. Create a new report having only a subset of the data you want. At times, these multiple projects can have data elements that overlap. REDCap can create this Record ID for you or you can create it manually. The first survey should route straight to the second survey. General Tips User-Friendly Survey Buttons: Often times, it can be unnecessarily cumbersome for participants to answer radio or checkbox questions where the buttons appear too small on their screen or is too difficult to click on mobile phones. When building forms where you are using the same set of choices for different multiple choice fields, click on the copy existing choices link (above the Choice dialogue box in the Add New Field pop-up). [aggregate-max: fields: parameters]: The maximum value of a field across all records in a project. To export your data dictionary to a PDF file, follow these steps: Project Home; Codebook; Print Page; Change; Save as PDF. REDCaps default configuration doesnt allow for creation of a progress bar, but you can add one using HTML. This field will be the leftmost one on the spreadsheet. one field: the record_id. is an optional form element and is not required for data entry or collection. REDCap User Completing the form: We will pull this with the smart variable [user-name] and the default action tag. Q: Can I access REDCap on Android devices, e.g. In the example above, "Chips" is the label for the first answer choice, and '1' is its code/raw value. In other words, it is not a "Smart Variable", as defined by REDCap. export_data_access_groups. A similar process is in place for Rename Record rights. Read the guide nedCAPTCHA [survey-url] refers to the full web address location for the survey which the participant can copy and paste into a browser. Date Validation Action Tagsis an external module designed to remedy this problem, as it will fully prevent the user from moving onto the next question if the value they input into the date field is in the future or in the past of the current date! Are you adding a date field such as date of birth to your survey but dont want the Today or Now button to insert todays date? To get the most out of REDCap, please refer to these helpful hints: External Module Spotlight Auto Record Generation: Do you have multiple REDCap projects where youd like to migrate some specific data from one project to another? export_survey_fields. You can add new records to your project by putting a new value in the Record_ID field (or however you have named it). Did you know you can turn a field label into a link? It checks for duplicate records (as defined by a certain number of matching fields) across one or more projects. You can create multiple dashboards on the project highlighting different aspects of your data. In the screenshot below the Record ID field would be the first field in the Basic Demography Form. It provides a means for hiding or displaying entire forms/surveys based upon one or more control fields or conditions. The Record ID field is normally not an identifier, but users can create their own Record IDs and could potentially use something identifiable, like an MRN or date of birth, but that is not normally advisable. Once you complete step two, you will be prompted to define some additional features of your survey instrument. Both can be set up to capture both time and date. Making changes to your project once youve started collecting data can cause data loss. This becomes relevant at upload time. You can use the logging tool to troubleshoot issues that arise due to a change in data value, calculations and branching logic that are no longer working, etc. Don't drag and drop a new instrument into the first position, because this can move the record_id field and delete all your data (see below for more info). If you need to redirect your participants to submit their survey responses to different DAGs, use the Public Survey Dag URLs External module. The instance of a repeating instrument always comes after the variable name. Using this Action Tag will not only restrict the character limit to your desired amount but it will also display the number of characters remaining to the user as well. REDCap offers a few features to allow your team to record and track the status of forms. Remove unvalidated text and notes fields. Action Tag Spotlight @WORDLIMIT: This is the sister Action Tag to the @CHARLIMIT Action Tag. When you perform a data quality check, you can exclude discrepancies to prevent them from displaying again. Corrected example -- adding a new answer choice without a label mismatch error: Here you successfully added a new answer choice without changing the codes associated with the previous value. Make your surveys stand out by making a custom theme in the Survey Settings page. Did you know you can use the action tags @HIDDEN-FORM, @HIDDEN-SURVEY, @READONLY-FORM, and @READONLY-SURVEY to present users with additional fields when viewed as a form as opposed to a survey? Figure 10: Diabetes Management Methods Form. Did you know that you can set up REDCap to send surveys to specific emails? Double-check the dataset to see if that is interfering with the reading of the file. The timestamp outputs reflect the survey's completion time (according to the time and timezone of the REDCap server.) . Action Tags provide a way to customize the data entry experience for surveys and forms. There are no specific requirements to run REDCap on any of these devices and no known compatibility issues. For our registry, we want to add a form that records diabetes management methods. REDCap make it easy with built in tools and formats allows exporting data for analysis a cinch. Reports are highly customizable, and can be assigned to be visible to different project members. After a data export, the resulting data and syntax files are stored here also. 1. For example, the first three records IDs created for DAG ID 98 will get automatically named 98 . REDCap can be used on mobile devices in a limited way. (A link to that page is on the Project Setup tab, in a lower step on the . External Module Spotlight QR Code Shortcut: QR Codes are simple and effective methods to provide additional means for participants to access information and allow them to use their smartphones scanning capabilities to easily visit the study website. If you add a calculated field after collecting the data used in the calculation, you will need to re-save the form containing the calculation. Often, when dealing with repeating instruments, key values will stay the same each time the form or survey is filled out. Instead, please create yes/no or true/false questions using the multiple choice question option. Data Quality Tools allows you to execute rules upon your registry data to check for discrepancies in your data. Not consenting or withdrawing consent, may adversely affect certain features and functions. [record-dag-label] Harvard Site . This website was supported by the National Center for Advancing Translational Sciences, National Institutes of health, Award Number UL1TR002544. This labeled data dictionary file was created by the Vanderbilt REDCap support team to help you become familiar with how REDCap projects appear in csv format. Contact. . When the project is in production mode and significant changes need to be made, it is wise to copy the project and make changes to the copy. 2019-2023. On the Designer, ensure that your instrument is designated as a survey by clicking the Enable button next to it. Adding Records - REDCap Docs @ QMUL Adding Records Click Add/ Edit Records Click Add New Record to create a new participant. One of the more common functions REDCap offers is the generation of surveys. This can allow project members to quickly and easily see only the data in which they are interested. There is a Protect the public survey using the Google reCAPTCHA feature button on the Public Survey page that can help protect public survey links from being clicked automatically. Save those settings; you can return to them at any time to modify them as needed (even in production mode). Form, and error identification can return to them at any time in mode. Entire forms/surveys based upon one or more choices of a multiple choice field Rename.: make sure to specify your projects type under project Settings on the project Setup page: the minimum of! Report having only a subset of the more common functions REDCap offers is the generation of surveys it easy built! Label into a link to that page is on the project highlighting different aspects of your data so one! 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